|8.1 Two (2) months before the end of tenure of the Executive Committee, the Committee shall issue an invitation to an elections meeting and shall request all members to send nominations for new officers on the Executive Committee. The invitation shall specify the place, date and hour of the elections meeting.
8.2 After issuing the invitation, the Executive Committee shall appoint the Nominating and Elections Committee, which is entrusted with receiving nominations for the elections and the management of the elections meeting.
8.3 The Committee shall not accept nominations unless submitted at least one (1) month before the elections day.
8.4 The Secretary shall present the report of the Nominating and Elections Committee to the members at least thirty (30) days before the elections day.
8.5 Objections to the Committee report are accepted no later than one (1) week before the elections day. Such objections shall be resolved within forty-eight (48) hours by the Executive Committee.
8.6 There shall be no nominations form the floor at the elections day.
8.7 The elections shall be supervised by the Nominating and Elections Committee in the presence of a Delegate from the Department of Political and Administrative Affairs, Ministry of Interior.
8.8 If on the appointed date a quorum is not constituted, the elections meeting shall be deferred to another date within two (2) weeks of the first meeting. Any number then present shall constitute a quorum.
8.9 Members of the Executive Committee shall be elected by active members by secret ballot for a term of three years. The Executive Committee members shall hold office until their successors are elected.
8.10 Proxy votes shall not be considered valid.
8.11 The results of the elections shall be by plurality or by acclamation where only one candidate has been nominated.
8.12 In the event of equality of votes, the senior nominee first by term of membership and second by age shall be considered to have been elected.
8.13 The Nominating and Elections Committee shall prepare and sign minutes of the elections meeting under the supervision of the Delegate from the Department of Political and Administrative Affairs, Ministry of Interior.
8.14 All members of the Executive Committee are eligible for re-election at the end of the term of office.
8.15 The General Assembly shall call for the election of a new Executive Committee before the end of the tenure of the serving Committee if such a motion is submitted by one-third of the Association’s members and approved by two-thirds. (Back to Outline)